Try for free Demo account
Umai CRM / Tutors

CRM for Tutors

Individual scheduling, per-lesson payment tracking, WhatsApp reminders and a mobile app for students — all in one system. Work without an admin and never lose a single student.

Try for free

Sound familiar?

Recognize at least one? Then Umai CRM will save you hours every week.

Schedule lives in messengers

You coordinate with each student on WhatsApp. Reschedules, cancellations, new students — everything is scattered across chats. It's easy to forget or mix up times.

Students forget about lessons

A student didn't show up because they forgot. You lose time and money. Manually reminding each student before every lesson is yet another chore.

Payments get lost

Who paid, who owes, who prepaid for two lessons — without tracking it's easy to get confused and awkward to remind about debts.

No time for admin work

You're the teacher, the admin and the accountant all at once. Your time goes to scheduling, calculations and reminders instead of lesson prep.

How Umai CRM helps tutors

Automate the routine and focus on teaching.

Individual scheduling

A clear calendar with individual lessons. See open slots, easily book or reschedule a lesson.

Per-lesson payment tracking

Each lesson is automatically deducted from the membership. You always know who paid and how many lessons remain.

WhatsApp reminders

The bot automatically reminds students about upcoming lessons and payments. No student will forget to show up.

CRM & sales pipeline

New inquiries from WhatsApp and Instagram land in the system automatically. See who was interested, who booked a trial lesson.

Online payments

Students pay for lessons through the app or via a link. Integrates with popular payment systems.

Progress notes

Leave notes after each lesson. The entire student history — in one profile card, not in a notebook.

Mobile app

Students see the schedule, remaining lessons and pay right in the app. You manage everything from your phone.

Financial statistics

How much you earned this month, which students are most active, where revenue is lost — real numbers instead of guesswork.

A typical day with Umai CRM

Six situations you face every week — and how Umai handles the routine for you.

1

New student

A parent messages on WhatsApp: "Looking for a math tutor." The message goes straight to CRM — you book a trial lesson without switching between apps.

2

Trial lesson

You teach the lesson. Mark the student in the app. The system offers to set up a lesson package.

3

Lessons in progress

The schedule is set, the bot reminds the student an hour before, attendance is marked, lessons are deducted automatically.

4

Payment reminder

A student has 1 lesson left — the bot messages them on WhatsApp: "Your lesson package is running out. Renew?" No need to remind about payments yourself.

5

Month-end summary

Open the dashboard: income for the month, lessons taught, outstanding balances — everything is calculated.

6

Student at home

A student opens the app: sees the lesson schedule, remaining balance, pays for a new package — no calls or messages needed.

Pricing

One subscription with no hidden fees. Scheduling, payment tracking, WhatsApp, student app — everything included.

from 33 $/mo
  • Free 7-day trial
  • Free setup and onboarding
  • WhatsApp support
  • No feature limits
Try for free All plans

How to get started with Umai CRM

Setup takes 30 minutes. We help at every step.

1

Sign up

Create an account in 2 minutes. All you need is an email or phone number.

2

Configure

Add students, schedule and lesson pricing. We'll help you set up.

3

Connect WhatsApp

Connect WhatsApp — the bot will start reminding students about lessons and payments.

4

Ready

Start teaching. Support is always available on WhatsApp.

Want to test
UMAI CRM for your business?

Sign up and get a 7-day free trial immediately. Full functionality, no restrictions. Our support team will help with setup if needed.

Try for free Ask a question

Frequently
asked
questions

Is Umai CRM suitable for a single tutor?

Yes. Umai works for a tutor with 5 students as well as a team of teachers. You pay per plan, not per student.

Can I only do individual lessons?

Yes. Umai supports both individual and group lessons. For tutors, individual is usually all you need — the system is flexible.

How do WhatsApp reminders work?

Connect your WhatsApp — the bot automatically reminds students about upcoming lessons and payments. The full conversation history is saved in the system.

Is there a mobile app for students?

Yes. Students download the free Umai app to view the schedule, remaining lessons and make payments.

How much does Umai CRM cost for a tutor?

Plans start at an affordable monthly rate on the annual plan. Free 7-day trial included.

Can I accept online payments?

Yes, with integration with popular payment systems. Students pay in the app or via a payment link.

Is there a free trial?

Yes, 7 days free with full functionality. No obligations.

Do I need an admin to use the system?

No. Umai CRM is designed for tutors to work independently: enroll students, mark lessons, track payments — all in one app.

How do I transfer my current students to the system?

We'll help: add your students, schedule and remaining lessons. It usually takes about 30 minutes.

Still have
questions?

Message us on WhatsApp or leave your email — we'll help you find the right solution.

Umai CRM for other niches

The system is suitable for different types of learning centers and studios

Kids centers

Schedule, age-based groups, memberships, WhatsApp for parents.

Learn more
Dance studios

Room scheduling, attendance tracking, memberships and choreographer payroll.

Learn more
Music schools

Individual and group lessons, teacher scheduling, instrument tracking.

Learn more
Language schools

Level-based groups, placement testing, scheduling, payments and CRM.

Learn more
Sports clubs

Workouts, attendance, memberships, coach payroll.

Learn more
Tutors

Individual scheduling, payment tracking, student reminders.

Learn more

Information on this page is current as of 06.04.2026. Features and pricing may change. Check current terms upon registration.