CRM for learning centers, kindergartens, clubs and studios in Kazakhstan

Attendance and payments tracking, payroll calculation
Sales and lead pipeline in Kanban
Communications: auto notifications and broadcasts
Qosymsha.kz — support and exports

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Rating 5.0/5 based on 3 reviews • 50 centers already on Umai

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1 location
up to 20% for 6+ months subscription
from 2+ locations
up to 30% for 6+ months subscription

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№1

CRM for kids centers and franchises in Kazakhstan

Unlimited users

15 min

Average support response time

7 days

Free access to the system

3 x

Less time to run the business*

* Based on a review of Umai CRM by Kinderly Kazakhstan kids club.

Ease

Umai CRM is both easy to adopt and powerful in daily work. Over 80% of customers are ready to recommend Umai to colleagues. Rolling CRM into your processes will not slow you down.

We can migrate your clients or leads from another CRM or Excel
Modern interface that is simple and clear
Suitable even for teams new to CRM

Automation

The CRM unifies many integrations: email broadcasts, lead capture forms and online bookings for website and social networks, Internet acquiring (coming soon)

Unifying multiple apps in one system
Automated actions instead of manual work
Save your development resources

Reliability

Umai CRM is a local product. Client data is hosted in Kazakhstan, encrypted, protected from deletion and backed up. Servers are maintained 24/7.

Full history with each customer and lead
Individual access for every user
Flexible staff roles and permissions

How it works in 3 steps

Подключение занимает один день — дальше система работает за вас

Connect

We create the account, set up integrations and grant access.

Import

We migrate students, groups and history — without loss.

Launch

We train the team and enable automations. Done!

Reliable infrastructure

Deployed on our own servers in Kazakhstan. Backups and access control.

Secure HTTPS

Data transfer over TLS/SSL secure protocol.

Data encryption

We encrypt data in transit, using modern algorithms and keys.

Daily backups

Backups and regular restore testing.

Security monitoring

24/7 monitoring and regular vulnerability assessments.

DDoS protection

Early threat detection and automatic mitigation of attacks.

Flexible access control

Roles, restrictions and audit of user actions.

Frequently
asked
questions

What is your main advantage?

Umai CRM is built by practitioners in kids and supplemental education. Instead of two tools (e.g., Bitrix24/amoCRM for sales and Alfa CRM/Paraplan/Hollyhope for operations) you get a single CRM: leads and customers, communications (WhatsApp/Instagram), AI chatbot, schedule and bookings, attendance, payroll and analytics — all in one place.

How long is the free trial available?

After signup you get a 7-day free trial with full functionality. If that's not enough — we'll extend access and help with onboarding.

How long does it take to launch?

Usually 1–2 business days: we connect the account, import data, set up roles and access, and create classes, groups and schedules.

Are there limits on the number of students, teachers and administrators?

No. UMAI CRM has no limits on the number of students, teachers and administrators. You can add an unlimited number of users in any role at no extra cost.

Can I upgrade from the basic to the full plan?

Yes, anytime. Access to Kanban and advanced features opens immediately after upgrade.

Do you help with onboarding and integrations?

We provide free consultations by email and WhatsApp. Always. However, if you need full "turnkey" integration, we will do it absolutely free when you pay for a 1-year plan: set up the account, import data, connect integrations, and train the team. In other cases, the service is paid - 100,000 KZT.

Can I bulk import data (e.g., from Alfa CRM)?

Yes. We support import from Qosymsha.kz, Alfa CRM and Bitrix24 — we'll create classes, students, schedules and payments. We help migrate from other CRMs too.

How much does messaging and multichannel communication cost?

This feature is included in the "Center Management and Sales Control" plan. The plan costs 100 $ per month. No hidden fees or third-party modules required for messaging and multichannel communication.

Can you add features that are not yet in the CRM?

We regularly update the system based on client requests. If a new feature is useful and relevant for most learning centers, it can be added to the core functionality.

Форма обратной связи

What if the CRM doesn't suit me?

We offer 7 days of free testing with no card required. If the system doesn't fit — you simply don't renew. No hidden charges, penalties or obligations.

Are updates paid?

No. All updates, new features and improvements are included in the subscription. You always work on the latest version — no extra charges.

How do you ensure data security?

We use backups, access control, encryption and protected infrastructure with DDoS protection.

How much does Umai CRM cost?

Plans start from 33 $/mo billed yearly (or 40 $ billed monthly). Details in the Pricing section.

Перейти к тарифам

What integrations are supported?

13 integrations with various services. This list is constantly growing based on client requests.

How do I add multiple users to one account with different access levels?

In Settings — "Roles" you create access levels (owner, manager, teacher, etc.), and in "Access" you add staff and assign the appropriate permissions. Each user sees only the sections and actions they are allowed.

Video tutorial "Roles"

Where can I read the Public Offer and Privacy Policy?

Public Offer and Privacy Policy are available on the site.

Still have
questions?

Message us on WhatsApp or leave your email — we'll help you find the right solution.

Students and groups — unlimited
Finance tracking: payments, debts
Мотивационная геймификация
Гибкий расчёт ЗП
Складской учет
Мобильные приложения для учителей, учеников, администраторов

Popular

Lead and customer Kanban
Aisar включён в тариф
AI chatbot that knows your center inside out
Automated notifications & feedback collection
Расширенная аналитика
Электронные договора
Сбор обратной связи
Priority support

Скоро

Канбан лидов и клиентов
Очень умный ИИ чат-бот
Автоматизация задач с ИИ
3 канала связи на выбор
Авторассылки и уведомления
Тайм-трекер для сотрудников
Складской учёт
Бесплатная интеграция

Options

Center management

Center management and sales control

AI management

Communications (6)

5/6

6/6

IP telephony

WhatsApp chat

Instagram chat

WhatsApp broadcasts

Auto notifications

Event‑based AutoRobots

Management & Sales (4)

1/4

4/4

Lead Kanban

Customer Kanban

Smart financial analytics

Attendance auto‑checker

Portals & Apps (5)

5/5

Student portal

Parent portal

Teacher portal

Admin mobile app

Student mobile app

AI & Automation (4)

0/4

4/4**

4/4

AI chatbot

AI task automation

AI problem dialog analysis

AI kanban autofill

HR & Accounting (5)

4/5

5/5

Payroll calculation

Employee time tracker

Warehouse management

Number of customers

Unlimited

Number of groups

Unlimited

* Items marked with an asterisk work with an active integration (e.g., Aisar or SipUni) and may require a separate subscription with the provider.

** AI features are currently available in the "Center management and sales control" plan. In the future they will move to a separate AI plan, but existing customers will keep them at current pricing — subscribe now and save.

★★★★★

Our whole network of kids centers moved to Umai CRM — super convenient: attendance, communications and payments all in one place.

Шунгарина Камилла

Director of Kinderly network of kids centers and kindergartens

★★★★★

WhatsApp chats and auto notifications relieved admins — more signups, fewer no‑shows.

Director of OLS

Network of education centers

★★★★★

We work with Qosymsha. What we love most in Umai is automatic reminders for parents to sign the timesheet — exactly what our business lacked.

Азат

Head of a network of learning centers

★★★★★

Перед установкой CRM-системы я изучил и сравнил множество систем. Особенно меня интересовал наш собственный казахстанский продукт. Затем я наткнулся в интернете на CRM-систему Umai. После общения, встреч и получения подробной информации мы решили установить эту систему в нашем центре.

Главное преимущество CRM-системы Umai заключается в том, что все необходимые функции интегрированы в одну систему. Это очень удобно для учебных центров и центров, проводящих различные кружки.

Система имеет:
• Веб-версию - можно работать с компьютера или ноутбука;
• Мобильное приложение - очень удобно управлять с телефона;
• Раздел для родителей и учеников;
• Отдельный аккаунт для преподавателей;
• Система управления для администраторов и руководителей центров.

В целом система очень удобна и хорошо продумана. Я бы рекомендовал CRM-систему Umai всем руководителям центров, которые проводят кружки или учебные программы.