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Umai CRM / Music Schools

CRM for Music Schools

Individual and group lessons, teacher schedules by instrument, memberships, payments and WhatsApp notifications — all in one system. Launch your music school on Umai CRM in 2 days.

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Sound familiar?

Recognize at least one? Then Umai CRM will save you hours every week.

Individual and group lessons get mixed up

Half the students take private lessons, half are in groups. Teacher schedules constantly change — conflicts are discovered at the last minute.

Parents and students call with the same questions

"When is my piano lesson?", "How many lessons do I have left?" — the admin spends time answering instead of enrolling new students.

Complex teacher payroll

Each teacher has different rates for individual and group lessons. Month-end calculations become a headache.

Instrument schedule doesn't fit in a spreadsheet

Piano, guitar, vocals, violin — each instrument has its own teachers and rooms. Excel can't handle this structure.

How Umai CRM solves music school challenges

Every key process — from the first inquiry to payroll — in one system.

Individual & group lesson scheduling

Visual schedule by teacher, room and instrument. Individual lessons and groups — in one interface without confusion.

Attendance & memberships

Teachers mark students in the app — lessons are deducted automatically. Individual and group memberships follow the same logic.

CRM & sales pipeline

Leads from your website, WhatsApp and Instagram land in the pipeline automatically. See who wants guitar, who wants vocals, and each lead's stage.

WhatsApp & Instagram

All conversations with students and parents — right in their profile card. The bot reminds them about upcoming lessons, payments or school concerts.

Payments & outstanding balances

Accept payments, track debts, send automatic reminders. Integrates with popular payment systems.

Teacher payroll

Different rates for individual and group lessons. The system calculates payroll automatically from attendance data.

Mobile app

Students and parents see the schedule, remaining lessons and pay right in the app. Teachers mark attendance and keep progress notes.

Reports & analytics

Revenue by instrument, teacher workload, student trends — real numbers instead of guesswork.

A typical day with Umai CRM

Six situations you face every week — and how Umai handles the routine for you.

1

New lead

A parent messages on WhatsApp: "We'd like to enroll our child in piano." The message goes straight to CRM — the admin finds a teacher and time slot in two clicks.

2

Trial lesson

The teacher gives a trial lesson and marks the student in the app. The parent gets a notification. After the lesson the system offers to purchase a membership.

3

Lessons in progress

Individual schedules are set, attendance is marked, lessons are deducted automatically. The admin doesn't recalculate anything by hand.

4

Bot reminder

A student has 2 lessons left — the bot messages the parent on WhatsApp: "Membership is running out. Renew?" The admin doesn't spend time calling.

5

End of day

The owner opens the dashboard: revenue, debts, teacher workload, payroll — everything is calculated and ready.

6

Student at home

A student opens the app: sees the lesson schedule, remaining lessons, pays for a new membership — no calls to the school.

Pricing

One subscription with no hidden fees. Scheduling, CRM, WhatsApp, student app, payroll — everything included.

from 33 $/mo
  • Free 7-day trial
  • Free setup and onboarding
  • WhatsApp support
  • No feature limits
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How to get started with Umai CRM

Setup takes 1-2 days. We help at every step.

1

Sign up

Create an account in 2 minutes. All you need is an email or phone number.

2

Configure

Add instruments, rooms, teachers and the schedule. We'll help with setup.

3

Import data

We'll transfer students, memberships and remaining lesson balances from Excel or another system.

4

Launch

We'll train your admins and teachers. Support is always available on WhatsApp.

Want to test
UMAI CRM for your business?

Sign up and get a 7-day free trial immediately. Full functionality, no restrictions. Our support team will help with setup if needed.

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Frequently
asked
questions

Is Umai CRM suitable for a small music school?

Yes. Umai works equally well for a school with 5 teachers and a multi-location network. You pay per plan, not per employee.

Can I combine individual and group lessons?

Yes. Individual and group lessons are managed in a single schedule. Each student has their own membership — the system deducts lessons automatically.

How does the WhatsApp integration work?

Connect your school's phone number — all incoming messages land in CRM. The admin replies directly from the system and the full history is saved in the student card.

Is there a mobile app for students?

Yes. Students and parents download the free Umai app to view lesson schedules, remaining lessons and pay for memberships.

How much does Umai CRM cost for a music school?

Plans start at an affordable monthly rate on the annual plan. Free trial, free setup and onboarding included.

Can I track different instruments?

Yes. Create groups and individual lessons by instrument: piano, guitar, vocals, violin and more. Schedules and statistics are available for each instrument separately.

Is there a free trial?

Yes, 7 days free with full functionality. No obligations — just sign up and try it.

How is teacher payroll calculated?

Set rules for each teacher: individual lesson rate, group lesson rate, percentage of payments. The system calculates everything automatically.

Can I accept online payments?

Yes, with integration with popular payment systems. Students pay in the app or via a payment link.

Still have
questions?

Message us on WhatsApp or leave your email — we'll help you find the right solution.

Umai CRM for other niches

The system is suitable for different types of learning centers and studios

Kids centers

Schedule, age-based groups, memberships, WhatsApp for parents.

Learn more
Dance studios

Room scheduling, attendance tracking, memberships and choreographer payroll.

Learn more
Music schools

Individual and group lessons, teacher scheduling, instrument tracking.

Learn more
Language schools

Level-based groups, placement testing, scheduling, payments and CRM.

Learn more
Sports clubs

Workouts, attendance, memberships, coach payroll.

Learn more
Tutors

Individual scheduling, payment tracking, student reminders.

Learn more

Information on this page is current as of 06.04.2026. Features and pricing may change. Check current terms upon registration.