Schedule in a notebook or Excel
Groups, rooms, teachers — all in different files. One change — and the confusion starts: who is where, at what time, who is covering.
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CRM for Kids Centers
Groups, schedule, attendance, payments, WhatsApp‑chats and a mobile app for parents — all in one system. Launch your kids center on Umai CRM in 2 days, no complicated rollout.
Try for freeSound familiar?
Recognize even one? Then Umai CRM will save you hours every week.
Parents keep calling
“How many lessons are left?”, “When is the next payment due?” — the admin answers the same questions over and over instead of enrolling new students.
Money is counted by hand
Who paid, who owes, how much each teacher earned — at the end of the month the owner spends hours reconciling spreadsheets and still finds errors.
The admin is buried in routine
Marking attendance, sending payment reminders, updating spreadsheets — routine eats up the whole day, leaving no energy to attract new students.
How Umai CRM handles the work of a kids center
Every key process — from first inquiry to payroll — in one system.
Schedule and groups
A clear schedule by day, room, and teacher. See open slots, workload, and conflicts — no calls or back-and-forth.
Attendance and memberships
The teacher marks kids in the app — lessons are deducted automatically. Freezes, reschedules, and absences are tracked with no manual recalculations.
CRM and sales pipeline
Leads from your website, WhatsApp, and Instagram land in the pipeline automatically. No parent gets lost — you see who is at which stage.
WhatsApp and Instagram
All parent conversations — right in the student’s profile. The bot sends reminders about payments, lessons, and center events.
Payments and debts
Payment collection, debt tracking, auto-reminders. Integration with
Teacher payroll
Automatic calculation by rate, percentage, or per lesson. Transparent rules for the whole team.
Mobile app
Parents see the schedule and remaining lessons and pay right in the app. Teachers mark attendance and leave notes.
Reports and analytics
How much the center earned, which teachers perform best, where students drop off — numbers instead of guesswork.
A typical day with Umai CRM
Six situations you live through every week — and how Umai takes the routine off your plate.
1
New lead
A mom finds your center on Instagram and messages you on WhatsApp. The message lands in the CRM with her contact — the admin books a trial lesson for her child in two clicks.
2
Trial lesson
The teacher marks the child in the app. The parent gets a notification. After the lesson, the system suggests setting up a membership.
3
Lessons in progress
The schedule is set, attendance is marked, lessons are deducted automatically. The admin doesn’t recount anything by hand.
4
The bot sends reminders
A child has 2 lessons left — the bot messages the mom on WhatsApp: “Your membership is running out — renew?”. The admin doesn’t spend time calling around.
5
End of day
The owner opens the dashboard: revenue, debts, attendance, teacher payroll — everything calculated and ready.
6
A parent at home
A dad opens the app: sees the remaining lessons and the week’s schedule, pays for a new membership — not a single call to the center.
Trusted by
Our whole network of kids centers moved to Umai CRM — super convenient: attendance, communications and payments all in one place.
WhatsApp chats and auto notifications relieved admins — more signups, fewer no‑shows.
Before installing a CRM system I studied and compared many of them. I was especially interested in a Kazakhstani product of our own. Then I came across Umai CRM online. After talking to the team, meeting them and getting the details, we decided to roll the system out in our centre.
The main advantage of Umai CRM is that every function you need is built into a single system. That is very convenient for training centres and for centres running various clubs.
The system includes:
• A web version — you can work from a desktop or a laptop;
• A mobile app — very convenient to manage things from your phone;
• A section for parents and students;
• A separate account for teachers;
• A management layer for administrators and centre directors.
All in all the system is very convenient and well thought through. I would recommend Umai CRM to every centre director running clubs or study programmes.
The main advantage of Umai CRM is that every function you need is built into a single system. That is very convenient for training centres and for centres running various clubs.
The system includes:
• A web version — you can work from a desktop or a laptop;
• A mobile app — very convenient to manage things from your phone;
• A section for parents and students;
• A separate account for teachers;
• A management layer for administrators and centre directors.
All in all the system is very convenient and well thought through. I would recommend Umai CRM to every centre director running clubs or study programmes.
UMAI CRM has become a real helper in our business. We stopped losing clients, sped up request processing and improved service. The convenient interface and clear analytics help make the right decisions. An excellent tool for those who want to grow and develop.
We implemented the Umai CRM system and saw real benefits for the business in practice.
The system helped us optimize the schedule, organize finances and, most importantly, get strong analytics. We track average check, conversion, client growth dynamics and fully control the educational process — from attendance to homework completion for each group.
I would also like to note product development: the Umai team really works fast. Managers respond promptly to requests and implement improvements almost instantly — this is rare in the market.
Umai is not just a CRM, but a tool that helps build a systematic and manageable business.
The system helped us optimize the schedule, organize finances and, most importantly, get strong analytics. We track average check, conversion, client growth dynamics and fully control the educational process — from attendance to homework completion for each group.
I would also like to note product development: the Umai team really works fast. Managers respond promptly to requests and implement improvements almost instantly — this is rare in the market.
Umai is not just a CRM, but a tool that helps build a systematic and manageable business.
CRM — просто находка 😍 Все клиенты и оплаты теперь в одном месте, ничего не теряется. Работать стало намного легче и быстрее. Реально упрощает жизнь!
Umai freed our team from the routine of spreadsheets and the constant worry of missing something — for that we want to say a special and heartfelt thank you to the Umai team.
Before the rollout, the school ran on Google Sheets: the schedule in one file, attendance in another, payments reconciled by hand. Calculating salaries took almost a whole day, and manual entry led to mistakes that caused misunderstandings with teachers and parents.
We chose Umai as a local solution that brings the entire work of the school together in one place. We are especially grateful for the onboarding: they didn't leave us alone with the new software — they guided us every step of the way and truly listened to our wishes. It felt like we weren't just \"another client\" to the Umai team, but a school they genuinely invest in.
What changed:
• it's convenient for teachers: schedule, attendance and salary in one system;
• it's easier for the team: student records, schedule, attendance and payments all together;
• the director can see finances and analytics — control is more transparent, with fewer errors.
Payments now go through Kaspi automatically — no more manual reconciliations in the evenings. Reports are at the team's fingertips, and the numbers and analytics are visible right here and now. Decisions are made based on data, not on gut feeling.
Today the team works more calmly, and our energy goes into growing the school rather than wrangling spreadsheets. Thank you, Umai.
Before the rollout, the school ran on Google Sheets: the schedule in one file, attendance in another, payments reconciled by hand. Calculating salaries took almost a whole day, and manual entry led to mistakes that caused misunderstandings with teachers and parents.
We chose Umai as a local solution that brings the entire work of the school together in one place. We are especially grateful for the onboarding: they didn't leave us alone with the new software — they guided us every step of the way and truly listened to our wishes. It felt like we weren't just \"another client\" to the Umai team, but a school they genuinely invest in.
What changed:
• it's convenient for teachers: schedule, attendance and salary in one system;
• it's easier for the team: student records, schedule, attendance and payments all together;
• the director can see finances and analytics — control is more transparent, with fewer errors.
Payments now go through Kaspi automatically — no more manual reconciliations in the evenings. Reports are at the team's fingertips, and the numbers and analytics are visible right here and now. Decisions are made based on data, not on gut feeling.
Today the team works more calmly, and our energy goes into growing the school rather than wrangling spreadsheets. Thank you, Umai.
Pricing
One subscription, no hidden fees. Schedule, CRM, WhatsApp, parent app, payroll — all included.
from 41 $/mo
- Free 7-day trial
- Training included with 6+ months paid, implementation — with 12+
- Support via WhatsApp
- No feature limits
How to get started with Umai CRM
Launch takes 1–2 days. We help at every step.
1
Sign up
Create an account in 2 minutes. All you need is an email or phone number.
2
Setup
Add groups, schedule, teachers and pricing. We’ll help with configuration.
3
Data import
We’ll transfer students, memberships and balances from Excel or another CRM.
4
Launch
We’ll train admins and teachers. Support is always available via WhatsApp.
Want to test
UMAI CRM for your business?
Sign up and get a 7-day free trial immediately. Full functionality, no restrictions. Our support team will help with setup if needed.
Frequently
asked
questions
Is Umai CRM a good fit for a small kids center?
Yes. Umai works equally well for a center with 30 students and a chain of 10 locations. You pay for the plan, not per employee — your whole team works in the system.
Can I run groups by age and program?
Yes. Create groups with any structure: by age, program, level, or teacher. The schedule flexibly adapts to your model.
How does the WhatsApp integration work?
Connect your center’s number — every incoming message from parents lands in the CRM. The admin replies right from the system, and the full conversation history is saved in the student’s profile. Nothing gets lost.
Is there a mobile app for parents?
Yes. Parents download the free Umai app to see their child’s schedule and remaining lessons, pay for memberships, and message the admin — no phone calls.
How much does Umai CRM cost for a kids center?
From
How do I move my data from Excel or another CRM?
We handle it for you: we’ll transfer students, groups, memberships, and lesson balances. Migration usually takes 1–2 days — your center keeps running the whole time.
Is there a free trial?
Yes, 7 days free with full functionality. No commitments — just sign up and try it on your center’s real data.
How is teacher payroll calculated?
Set your rules: fixed rate, percentage of payments, or pay per lesson. The system calculates automatically based on attendance data.
Can I accept online payments?
Yes, we integrate with popular payment systems. Parents pay in the app or via a link.
Where is the data stored?
Data is stored on servers in
Still have
questions?
Message us on WhatsApp or leave your email — we'll help you find the right solution.
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Learn moreInformation on this page is current as of 18.08.2026. Features and pricing may change. Check current terms upon registration.