WhatsApp & Telegram Integration
All client chats inside CRM. Automated scenario-based broadcasts, payment reminders, birthday greetings, and automatic onboarding of new students
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Tired of juggling amoCRM + Alfa CRM?
One system instead of two: accounting, sales, and communications for your center
- Save 2 hours a day on attendance, payments, and payroll
- Never lose leads: sales funnel shows where the money is
- Parents get WhatsApp reminders — no more time wasted on calls
★ 5.0
•
200+ centers already on Umai
Not sure we are the best CRM? Ask ChatGPT to run an honest comparison.
Sound familiar?
Common learning center problems that Umai solves for you
Tracking students in Excel while leads live in WhatsApp chats
Data scattered, reports assembled manually, leads get lost
All contacts, leads, payments and analytics — in one system
Admin forgot to call — student left for a competitor
No reminder system, calls and inquiries lost in the flow
Auto-notifications in WhatsApp — parents and students always informed
End of month: 3 hours calculating teacher salaries
Manual counting of hours, rates, percentages — errors and disputes
Salaries calculated automatically based on attendance and rates
Built for every type of center
Umai CRM adapts to your business type. Choose your niche.
👶
Kids centers
Age groups, subscriptions, WhatsApp for parents
🎵
Music schools
Individual & group lessons, instrument tracking
🌍
Language schools
Groups by level, testing, scheduling, CRM
💃
Dance studios
Room scheduling, subscriptions, choreographer payroll
⚽
Sports clubs
Training, attendance, subscriptions, coach payroll
📚
Tutors
Individual scheduling, payment tracking, reminders
👶
Kids centers
Age groups, subscriptions, WhatsApp for parents
🎵
Music schools
Individual & group lessons, instrument tracking
🌍
Language schools
Groups by level, testing, scheduling, CRM
💃
Dance studios
Room scheduling, subscriptions, choreographer payroll
⚽
Sports clubs
Training, attendance, subscriptions, coach payroll
📚
Tutors
Individual scheduling, payment tracking, reminders
👶
Kids centers
Age groups, subscriptions, WhatsApp for parents
🎵
Music schools
Individual & group lessons, instrument tracking
🌍
Language schools
Groups by level, testing, scheduling, CRM
💃
Dance studios
Room scheduling, subscriptions, choreographer payroll
⚽
Sports clubs
Training, attendance, subscriptions, coach payroll
📚
Tutors
Individual scheduling, payment tracking, reminders
Everything you need is built in
Everything for accounting, sales, and communications — no Excel, paper journals, or chat chaos
AI Assistant & Automation
Customizable AI bot for auto-replies, 18+ chatbot scenarios, and automatic negative sentiment detection in conversations
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Automatic Payroll Calculation
Automatic payroll calculation for teachers and staff based on lessons delivered, rates, and actual workload. The system accounts for bonuses, penalties, amount limits, and generates a transparent payroll statement for any period
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Multi-Branch Management
Each branch operates in a separate account for clean financial analytics.
The manager can quickly switch between branches in one click and oversee the entire network without losing transparency.
Sales Funnel & Analytics
Manager conversion rates, teacher performance, room occupancy, and group stability — make data-driven decisions
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Schedule & Attendance
10+ calendar views. Automatic attendance marks, rescheduling, and membership deductions — no journals or spreadsheets
Learn moreWorking with a CRM takes you to a new level
Umai CRM is tailored for client and sales tracking in kids and education centers, sports clubs, creative studios, fitness and dance studios
№1
CRM for kids centers and franchises in Kazakhstan
Unlimited users
15 min
Average support response time
7
days
Free access to the system
3
x
Less time to run the business*
* Based on a review of Umai CRM by Kinderly Kazakhstan kids club.
How to get started with Umai CRM
Setup takes 1–2 days. We help at every step.
1
Sign up
Create an account in 2 minutes. Just an email or phone number.
2
Setup
Add groups, schedule, teachers and pricing. We'll help with configuration.
3
Data import
We'll transfer students, memberships and balances from Excel or another CRM.
4
Launch
We'll train admins and teachers. Support is always available via WhatsApp.
Trusted by
Our whole network of kids centers moved to Umai CRM — super convenient: attendance, communications and payments all in one place.
WhatsApp chats and auto notifications relieved admins — more signups, fewer no‑shows.
Перед установкой CRM-системы я изучил и сравнил множество систем. Особенно меня интересовал наш собственный казахстанский продукт. Затем я наткнулся в интернете на CRM-систему Umai. После общения, встреч и получения подробной информации мы решили установить эту систему в нашем центре.
Главное преимущество CRM-системы Umai заключается в том, что все необходимые функции интегрированы в одну систему. Это очень удобно для учебных центров и центров, проводящих различные кружки.
Система имеет:
• Веб-версию - можно работать с компьютера или ноутбука;
• Мобильное приложение - очень удобно управлять с телефона;
• Раздел для родителей и учеников;
• Отдельный аккаунт для преподавателей;
• Система управления для администраторов и руководителей центров.
В целом система очень удобна и хорошо продумана. Я бы рекомендовал CRM-систему Umai всем руководителям центров, которые проводят кружки или учебные программы.
Главное преимущество CRM-системы Umai заключается в том, что все необходимые функции интегрированы в одну систему. Это очень удобно для учебных центров и центров, проводящих различные кружки.
Система имеет:
• Веб-версию - можно работать с компьютера или ноутбука;
• Мобильное приложение - очень удобно управлять с телефона;
• Раздел для родителей и учеников;
• Отдельный аккаунт для преподавателей;
• Система управления для администраторов и руководителей центров.
В целом система очень удобна и хорошо продумана. Я бы рекомендовал CRM-систему Umai всем руководителям центров, которые проводят кружки или учебные программы.
UMAI CRM has become a real helper in our business. We stopped losing clients, sped up request processing and improved service. The convenient interface and clear analytics help make the right decisions. An excellent tool for those who want to grow and develop.
We implemented the Umai CRM system and saw real benefits for the business in practice.
The system helped us optimize the schedule, organize finances and, most importantly, get strong analytics. We track average check, conversion, client growth dynamics and fully control the educational process — from attendance to homework completion for each group.
I would also like to note product development: the Umai team really works fast. Managers respond promptly to requests and implement improvements almost instantly — this is rare in the market.
Umai is not just a CRM, but a tool that helps build a systematic and manageable business.
The system helped us optimize the schedule, organize finances and, most importantly, get strong analytics. We track average check, conversion, client growth dynamics and fully control the educational process — from attendance to homework completion for each group.
I would also like to note product development: the Umai team really works fast. Managers respond promptly to requests and implement improvements almost instantly — this is rare in the market.
Umai is not just a CRM, but a tool that helps build a systematic and manageable business.
CRM — просто находка 😍 Все клиенты и оплаты теперь в одном месте, ничего не теряется. Работать стало намного легче и быстрее. Реально упрощает жизнь!
You're paying for 6 tools. You only need one.
Centers spend over 382 $/mo on separate systems + 300 $ on integration. With Umai CRM, everything is already built in.
Before
- Amo CRM or Bitrix24 for sales management 60 $/mo
- Paraplan or Alfa CRM for center management 40 $/mo
- WhatsApp broadcasts (Wazzup) 72 $/mo
- Chatbot 100 $/mo
- Digital contract signing (EDS) 100 $/mo
- Inventory management 10 $/mo
- Setup & integration from 300 $ one-time
Total per month
382 $
Now
CRM + messengers + broadcasts + chatbot + inventory + e-signing + advanced analytics + scheduling + payroll + mobile app
100 $/mo
✓ Free setup · ✓ All inclusive · ✓ Unlimited users
Annual savings
3 684 $
You're losing ~4 000 $ per year while using separate services
While competitors piece together tools — you're already running at full power. One platform, zero integration headaches, total control.
Pricing
What is included
Options
Center management
Center management and sales control
AI management
Communications (6)
5/6
6/6
6/6
IP telephony
*
*
*
WhatsApp chat
Instagram chat
WhatsApp broadcasts
*
Auto notifications
*
Event‑based AutoRobots
Management & Sales (4)
1/4
4/4
4/4
Lead Kanban
Customer Kanban
Smart financial analytics
Attendance auto‑checker
Portals & Apps (5)
5/5
5/5
5/5
Student portal
Parent portal
Teacher portal
Admin mobile app
Student mobile app
AI & Automation (4)
0/4
4/4**
4/4
AI chatbot
**
AI task automation
**
AI problem dialog analysis
**
AI kanban autofill
**
HR & Accounting (5)
4/5
4/5
5/5
Payroll calculation
Employee time tracker
Warehouse management
Number of customers
Unlimited
Unlimited
Unlimited
Number of groups
Unlimited
Unlimited
Unlimited
* Items marked with an asterisk work with an active integration (e.g., Aisar or SipUni) and may require a separate subscription with the provider.
** AI features are currently available in the "Center management and sales control" plan. In the future they will move to a separate AI plan, but existing customers will keep them at current pricing — subscribe now and save.
Frequently
asked
questions
What is your main advantage?
Umai CRM is built by practitioners in kids and supplemental education. Instead of two tools (e.g., Bitrix24/amoCRM for sales and Alfa CRM/Paraplan/Hollyhope for operations) you get a single CRM: leads and customers, communications (WhatsApp/Instagram), AI chatbot, schedule and bookings, attendance, payroll and analytics — all in one place.
How long is the free trial available?
After signup you get a 7-day free trial with full functionality. If that's not enough — we'll extend access and help with onboarding.
How long does it take to launch?
Usually 1–2 business days: we connect the account, import data, set up roles and access, and create classes, groups and schedules.
Are there limits on the number of students, teachers and administrators?
No. UMAI CRM has no limits on the number of students, teachers and administrators. You can add an unlimited number of users in any role at no extra cost.
Can I upgrade from the basic to the full plan?
Yes, anytime. Access to Kanban and advanced features opens immediately after upgrade.
Do you help with onboarding and integrations?
We provide free consultations by email and WhatsApp. Always. However, if you need full "turnkey" integration, we will do it absolutely free when you pay for a 1-year plan: set up the account, import data, connect integrations, and train the team. In other cases, the service is paid - 150,000 KZT.
Can I bulk import data (e.g., from Alfa CRM)?
Yes. We support import from Alfa CRM and Bitrix24 — we'll create classes, students, schedules and payments. We help migrate from other CRMs too.
How much does messaging and multichannel communication cost?
This feature is included in the "Center Management and Sales Control" plan. The plan costs 100 $ per month. No hidden fees or third-party modules required for messaging and multichannel communication.
Can you add features that are not yet in the CRM?
We regularly update the system based on client requests. If a new feature is useful and relevant for most learning centers, it can be added to the core functionality.
Форма обратной связиWhat if the CRM doesn't suit me?
We offer 7 days of free testing with no card required. If the system doesn't fit — you simply don't renew. No hidden charges, penalties or obligations.
Are updates paid?
No. All updates, new features and improvements are included in the subscription. You always work on the latest version — no extra charges.
How do you ensure data security?
We use backups, access control, encryption and protected infrastructure with DDoS protection.
How much does Umai CRM cost?
Plans start from 33 $/mo billed yearly (or 40 $ billed monthly). Details in the Pricing section.
Перейти к тарифамWhat integrations are supported?
13 integrations with various services. This list is constantly growing based on client requests.
How do I add multiple users to one account with different access levels?
In Settings — "Roles" you create access levels (owner, manager, teacher, etc.), and in "Access" you add staff and assign the appropriate permissions. Each user sees only the sections and actions they are allowed.
Video tutorial "Roles"Where can I read the Public Offer and Privacy Policy?
Public Offer and Privacy Policy are available on the site.
Still have
questions?
Message us on WhatsApp or leave your email — we'll help you find the right solution.
