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Umai CRM / Dance Studios

CRM for Dance Studios

Rooms, choreographers, dance styles, memberships, attendance and WhatsApp notifications — all in one system. Launch your dance studio on Umai CRM in 2 days with no complicated setup.

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Sound familiar?

Recognize at least one? Then Umai CRM will save you hours every week.

Room schedule conflicts

Multiple styles, multiple rooms, different choreographers — keeping the schedule in a notebook or spreadsheet leads to constant mix-ups. Conflicts only surface on the spot.

Students don't know their schedule

"When is hip-hop?", "Is there room in the contemporary class?" — your admin answers the same questions instead of attracting new students.

Manual payment tracking

Who paid for a membership, who has a balance due, how much to pay each choreographer — at month-end you spend hours reconciling spreadsheets and still find errors.

Hard to manage different styles

Ballroom, hip-hop, contemporary, kids' groups — each style has its own levels and schedule. Without a system, coordination eats up all your time.

How Umai CRM solves dance studio challenges

Every key process — from trial sign-up to choreographer payroll — in one system.

Room & choreographer scheduling

Visual schedule by room, style and choreographer. See open slots, workload and conflicts — no calls or confusion.

Attendance & memberships

Choreographers mark students in the app — lessons are deducted automatically. Freezes, reschedules and no-shows are handled without manual recalculations.

CRM & sales pipeline

Leads from your website, WhatsApp and Instagram land in the pipeline automatically. No potential student gets lost — you see everyone's stage at a glance.

WhatsApp & Instagram

All student conversations — right in their profile card. The bot reminds them about upcoming classes, payments or studio performances.

Payments & outstanding balances

Accept payments, track debts, send automatic reminders. Integrates with popular payment systems.

Choreographer payroll

Automatic calculation by fixed rate, percentage or per class. Transparent rules for each choreographer.

Mobile app

Students see the schedule, remaining lessons and pay right in the app. Choreographers mark attendance and view their own calendar.

Reports & analytics

Studio revenue, which styles are most popular, where students drop off — real numbers instead of guesswork.

A typical day with Umai CRM

Six situations you face every week — and how Umai handles the routine for you.

1

New lead

A girl sees your studio ad on Instagram and messages you on WhatsApp. The message lands in CRM instantly — the admin books her for a trial contemporary class in two clicks.

2

Trial class

The choreographer marks the student in the app. She gets a notification. After class the system offers to purchase a membership for the chosen style.

3

Classes in progress

Room schedules are set, attendance is marked, lessons are deducted automatically. The admin doesn't recalculate anything by hand.

4

Bot reminder

A student has 2 lessons left — the bot messages her on WhatsApp: "Your membership is running out. Renew?" The admin doesn't spend time calling.

5

End of day

The owner opens the dashboard: revenue, debts, attendance, choreographer payroll — everything is calculated and ready.

6

Student at home

A student opens the app: sees remaining lessons, the weekly schedule, pays for a new membership — no calls to the studio.

Pricing

One subscription with no hidden fees. Scheduling, CRM, WhatsApp, student app, payroll — everything included.

from 33 $/mo
  • Free 7-day trial
  • Free setup and onboarding
  • WhatsApp support
  • No feature limits
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How to get started with Umai CRM

Setup takes 1-2 days. We help at every step.

1

Sign up

Create an account in 2 minutes. All you need is an email or phone number.

2

Configure

Add rooms, dance styles, choreographers and the schedule. We'll help with setup.

3

Import data

We'll transfer students, memberships and remaining balances from Excel or another system.

4

Launch

We'll train your admins and choreographers. Support is always available on WhatsApp.

Want to test
UMAI CRM for your business?

Sign up and get a 7-day free trial immediately. Full functionality, no restrictions. Our support team will help with setup if needed.

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Frequently
asked
questions

Is Umai CRM suitable for a small dance studio?

Yes. Umai works equally well for a single-room studio and a multi-location chain. You pay per plan, not per employee.

Can I organize groups by style and level?

Yes. Create groups by dance style, skill level, room and choreographer. The schedule is flexible enough for any model.

How does the WhatsApp integration work?

Connect your studio's phone number — all incoming messages from students land in CRM. The admin replies directly from the system and the full history is saved.

Is there a mobile app for students?

Yes. Students download the free Umai app to view the schedule, check remaining lessons and pay for memberships.

How much does Umai CRM cost for a dance studio?

Plans start at an affordable monthly rate on the annual plan. Free trial, free setup and onboarding included.

Can I manage multiple rooms?

Yes. Each room is a separate venue in the schedule. You can see the occupancy and open slots for every room.

Is there a free trial?

Yes, 7 days free with full functionality. No obligations — just sign up and try it.

How is choreographer payroll calculated?

Set the rules: fixed rate, percentage of payments or per-class fee. The system calculates automatically based on attendance data.

Can I accept online payments?

Yes, with integration with popular payment systems. Students pay in the app or via a payment link.

Still have
questions?

Message us on WhatsApp or leave your email — we'll help you find the right solution.

Umai CRM for other niches

The system is suitable for different types of learning centers and studios

Kids centers

Schedule, age-based groups, memberships, WhatsApp for parents.

Learn more
Dance studios

Room scheduling, attendance tracking, memberships and choreographer payroll.

Learn more
Music schools

Individual and group lessons, teacher scheduling, instrument tracking.

Learn more
Language schools

Level-based groups, placement testing, scheduling, payments and CRM.

Learn more
Sports clubs

Workouts, attendance, memberships, coach payroll.

Learn more
Tutors

Individual scheduling, payment tracking, student reminders.

Learn more

Information on this page is current as of 06.04.2026. Features and pricing may change. Check current terms upon registration.