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Umai CRM / Sports Clubs

CRM for Sports Clubs

Training schedules, attendance, memberships, coach payroll, WhatsApp notifications and a mobile app — all in one system. Launch your sports club on Umai CRM in 2 days.

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Sound familiar?

Recognize at least one? Then Umai CRM will save you hours every week.

Training schedule in chaos

Multiple groups, different coaches, seasonal programs — the schedule constantly changes. Excel can't keep up, and conflicts are discovered too late.

Parents ask the same questions

"When is training?", "How many sessions are left?", "When should I pay?" — the admin is always on the phone instead of enrolling new athletes.

Manual payment tracking

Who paid for the month, who owes, how much to pay the coach — manual calculations take hours and lead to errors.

Attendance not tracked

Who attends regularly, who skips, how many people are in a group — without a tracking system this data is never recorded.

How Umai CRM solves sports club challenges

Every key process — from new athlete enrollment to coach payroll — in one system.

Training schedule

Visual schedule by group, venue and coach. See open slots, workload and conflicts — no calls or confusion.

Attendance & memberships

Coaches mark athletes in the app — sessions are deducted automatically. Freezes, reschedules and no-shows are handled.

CRM & sales pipeline

Leads from your website, WhatsApp and Instagram land in the pipeline automatically. See who wants karate, who wants swimming, and each lead's stage.

WhatsApp & Instagram

All conversations with students and parents — right in their profile card. The bot reminds them about training, payments or competitions.

Payments & outstanding balances

Accept payments, track debts, send automatic reminders. Integrates with popular payment systems.

Coach payroll

Automatic calculation by rate, percentage or per session. Transparent rules for each coach.

Mobile app

Athletes and parents see the schedule, remaining sessions and pay right in the app. Coaches mark attendance.

Reports & analytics

Revenue by section, coach workload, student trends — real numbers instead of guesswork.

A typical day with Umai CRM

Six situations you face every week — and how Umai handles the routine for you.

1

New lead

A parent messages on WhatsApp: "I want to enroll my child in karate." The message goes straight to CRM — the admin books a trial session in two clicks.

2

Trial session

The coach marks the new athlete in the app. The parent gets a notification. After the session the system offers to purchase a membership.

3

Training in progress

The schedule is set, attendance is marked, sessions are deducted automatically. The admin doesn't recalculate anything by hand.

4

Bot reminder

An athlete has 2 sessions left — the bot messages the parent on WhatsApp: "Membership is running out. Renew?" The admin doesn't spend time calling.

5

End of day

The owner opens the dashboard: revenue, debts, attendance, coach payroll — everything is calculated and ready.

6

Parent at home

A parent opens the app: sees the training schedule, remaining sessions, pays for a new membership — no calls to the club.

Pricing

One subscription with no hidden fees. Scheduling, CRM, WhatsApp, athlete app, payroll — everything included.

from 33 $/mo
  • Free 7-day trial
  • Free setup and onboarding
  • WhatsApp support
  • No feature limits
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How to get started with Umai CRM

Setup takes 1-2 days. We help at every step.

1

Sign up

Create an account in 2 minutes. All you need is an email or phone number.

2

Configure

Add sports, groups, coaches and the training schedule. We'll help with setup.

3

Import data

We'll transfer athletes, memberships and remaining balances from Excel or another system.

4

Launch

We'll train your admins and coaches. Support is always available on WhatsApp.

Want to test
UMAI CRM for your business?

Sign up and get a 7-day free trial immediately. Full functionality, no restrictions. Our support team will help with setup if needed.

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Frequently
asked
questions

Is Umai CRM suitable for a small sports section?

Yes. Umai works for a section with one coach as well as a multi-sport club with several disciplines. You pay per plan.

Can I manage multiple sports?

Yes. Create groups by sport, age and level. Each section gets its own schedule and coach.

How does the WhatsApp integration work?

Connect your club's phone number — all incoming messages land in CRM. The admin replies directly from the system.

Is there a mobile app?

Yes. Athletes and parents download the free Umai app to view the training schedule, remaining sessions and pay for memberships.

How much does Umai CRM cost for a sports club?

Plans start at an affordable monthly rate on the annual plan. Free trial, free setup and onboarding included.

Is there a free trial?

Yes, 7 days free with full functionality. No obligations.

How is coach payroll calculated?

Set the rules: fixed rate, percentage of payments or per-session fee. The system calculates automatically.

Can I accept online payments?

Yes, with integration with popular payment systems. Athletes pay in the app or via a payment link.

Can I track attendance?

Yes. The coach marks who is present in the app in seconds. Attendance stats are available for each athlete and group.

Still have
questions?

Message us on WhatsApp or leave your email — we'll help you find the right solution.

Umai CRM for other niches

The system is suitable for different types of learning centers and studios

Kids centers

Schedule, age-based groups, memberships, WhatsApp for parents.

Learn more
Dance studios

Room scheduling, attendance tracking, memberships and choreographer payroll.

Learn more
Music schools

Individual and group lessons, teacher scheduling, instrument tracking.

Learn more
Language schools

Level-based groups, placement testing, scheduling, payments and CRM.

Learn more
Sports clubs

Workouts, attendance, memberships, coach payroll.

Learn more
Tutors

Individual scheduling, payment tracking, student reminders.

Learn more

Information on this page is current as of 06.04.2026. Features and pricing may change. Check current terms upon registration.