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Umai CRM / Language Schools

CRM for Language Schools

Groups by level, teacher scheduling, memberships, payments, WhatsApp chats and a mobile app for students — all in one system. Launch your language school on Umai CRM in 2 days.

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Sound familiar?

Recognize at least one? Then Umai CRM will save you hours every week.

Groups by level get mixed up

A1, A2, B1 — each level has its own teacher and schedule. In spreadsheets groups get confused, and moving a student to the next level is manual work.

Students constantly ask about the schedule

"When is my lesson?", "Which group am I in?", "How many lessons do I have left?" — your admin answers the same questions instead of attracting new students.

Payments tracked manually

Who paid, who has a balance due, how much to pay a teacher for an intensive — at month-end the manager spends hours reconciling spreadsheets.

No system for tracking progress

Teachers keep notes in notebooks, test results get lost. There's no unified picture: who is at which level and who is ready to advance.

How Umai CRM solves language school challenges

Every key process — from placement test sign-up to payroll — in one system.

Groups by level & language

Create groups by level (A1-C2), language and teacher. Move a student between groups — in two clicks.

Attendance & memberships

Teachers mark students in the app — lessons are deducted automatically. Freezes, reschedules and no-shows are handled.

CRM & sales pipeline

Leads from your website, WhatsApp and Instagram land in the pipeline automatically. See who wants English, who wants Kazakh, and each lead's stage.

WhatsApp & Instagram

All student conversations — right in their profile card. The bot reminds them about lessons, payments or the start of a new intensive.

Payments & outstanding balances

Accept payments, track debts, send automatic reminders. Integrates with popular payment systems.

Teacher payroll

Automatic calculation by rate, percentage or per lesson. Different rates for group and individual lessons.

Mobile app

Students see the schedule, remaining lessons and pay right in the app. Teachers mark attendance and leave notes.

Reports & analytics

Revenue by language, teacher workload, student trends by level — real numbers instead of guesswork.

A typical day with Umai CRM

Six situations you face every week — and how Umai handles the routine for you.

1

New lead

A student submits a form on the website: "I want to learn English from scratch." The lead goes straight to CRM — the admin invites them for a placement test.

2

Placement test & enrollment

The student takes the test. The admin determines the level and places them in the right group — the system shows available spots.

3

Lessons in progress

The schedule is set, attendance is marked, lessons are deducted automatically. The admin doesn't recalculate anything by hand.

4

Bot reminder

A student has 3 lessons left — the bot messages them on WhatsApp: "Your membership is running out. Renew?" The admin doesn't spend time calling.

5

End of day

The owner opens the dashboard: revenue, debts, attendance, teacher payroll — everything is calculated and ready.

6

Student at home

A student opens the app: sees the lesson schedule, remaining lessons, pays for a new membership — no calls to the school.

Pricing

One subscription with no hidden fees. Scheduling, CRM, WhatsApp, student app, payroll — everything included.

from 33 $/mo
  • Free 7-day trial
  • Free setup and onboarding
  • WhatsApp support
  • No feature limits
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How to get started with Umai CRM

Setup takes 1-2 days. We help at every step.

1

Sign up

Create an account in 2 minutes. All you need is an email or phone number.

2

Configure

Add languages, levels, groups, teachers and the schedule. We'll help with setup.

3

Import data

We'll transfer students, memberships and remaining lesson balances from Excel or another CRM.

4

Launch

We'll train your admins and teachers. Support is always available on WhatsApp.

Want to test
UMAI CRM for your business?

Sign up and get a 7-day free trial immediately. Full functionality, no restrictions. Our support team will help with setup if needed.

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Frequently
asked
questions

Is Umai CRM suitable for a small language school?

Yes. Umai works equally well for a school with 3 teachers and a multi-location network. You pay per plan, not per employee.

Can I organize groups by level A1-C2?

Yes. Create groups by level, language and teacher. Move a student between levels — in two clicks.

How does the WhatsApp integration work?

Connect your school's phone number — all incoming messages land in CRM. The admin replies directly from the system and the full history is saved.

Is there a mobile app for students?

Yes. Students download the free Umai app to view the schedule, remaining lessons and pay for memberships.

How much does Umai CRM cost for a language school?

Plans start at an affordable monthly rate on the annual plan. Free trial, free setup and onboarding included.

Can I teach multiple languages at once?

Yes. English, Kazakh, Korean, Turkish — create groups for any language. Statistics and schedules are available for each language separately.

Is there a free trial?

Yes, 7 days free with full functionality. No obligations.

Can I run intensive courses?

Yes. Create a separate group with an intensive schedule — the system automatically calculates the cost and teacher payroll.

Can I accept online payments?

Yes, with integration with popular payment systems. Students pay in the app or via a payment link.

Still have
questions?

Message us on WhatsApp or leave your email — we'll help you find the right solution.

Umai CRM for other niches

The system is suitable for different types of learning centers and studios

Kids centers

Schedule, age-based groups, memberships, WhatsApp for parents.

Learn more
Dance studios

Room scheduling, attendance tracking, memberships and choreographer payroll.

Learn more
Music schools

Individual and group lessons, teacher scheduling, instrument tracking.

Learn more
Language schools

Level-based groups, placement testing, scheduling, payments and CRM.

Learn more
Sports clubs

Workouts, attendance, memberships, coach payroll.

Learn more
Tutors

Individual scheduling, payment tracking, student reminders.

Learn more

Information on this page is current as of 06.04.2026. Features and pricing may change. Check current terms upon registration.